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Note: - The envelope containing the tender as well as subsequent communication should be addressed and delivered to : -

Director,
Employees’State Insurance Corporation,
SCF 22-23, Urban Estate, Focal Point,
Ludhiana.

All communications must be addressed to the Officer named above by title only and not by name.
From:

Director,
Employees’State Insurance Corporation,
SCF 22-23, Urban Estate, Focal Point,
Ludhiana.

________________________,
________________________,
________________________,
________________________,

I invite you to submit tender for the supply of stationery as per specifications and quantities detailed in Annexure-III attached. The conditions of contract, which will govern any contract made, are given here under and in the General conditions of contract (Annexure-I) and special instructions stated in the attached schedule, please submit your quotation to this office on the prescribed tender attached at schedule-A.

The schedule-A should be returned intact whether you are quoting for any item or not. If any item in the schedule is not being tendered for the corresponding space against the item should be defaced by some such words as ‘NOT QUOTING’.

(a)	In the event of the space in the schedule form being insufficient for the required purpose additional page may be added. Each such additional page must be numbered consecutively, bear the tender Number and be fully signed by you. In such cases, reference to the additional pages must be made in the tender form.
(b)	If any modification of the schedule is considered necessary, you should communicate the same by means of a separate letter sent with the tender.

(a)

The tender is liable to be ignored if complete information is not given therein or if the particulars & date (if any), asked for in the schedule to the tender are not fully filed in. Particular attention may be paid to the delivery dates and places of delivery and also to the particulars referred to in the conditions of contract, as the supplier has to comply with them.

(b)

(b) Individual signing the tender or other documents connected with the contract must specify: -

Whether signing as a ‘Sole Proprietor’ of the firm or his attorney.
Whether signing as ‘Registered Active’ partner of the firm or his attorney.
Whether signing for the firm ‘Per procuration’.
In the case of companies and firm registered under the Indian Partnership Act, the capacity in which signing e.g. Secretary, Manager, Partner etc. or other attorney and produce copy of documents empowering him to do so, if called upon to do so.

NOTE: - IN THE CASE OF UNREGISTERED FIRMS ALL THE MEMBERS OR ALL ATTORNEY DULY AUTHORISED BY ALL OF THEM OR THE MANAGER OR THE FIRM SHOULD SIGN THE TENDER AND SUBSEQUENT DOCUMENTS.

The original copy of the Tender alongwith the Declaration Form duly completed and signed should be enclosed in a double cover. The inner cover should be sealed and addressed by name to the undersigned. At the top of the inner cover the following words should be written in block letters: -

The other cover should bear only address of this office without any indication that there is a tender within. The right to ignore any tender which fails to comply with the above instructions is reserved. All out-station tenders should be sent by Registered Post. Only one tender should be included in one cover.

                Your tender must reach this office not later than 3.30 PM on the date of opening of the tender stated in the schedule to tender. In the event of the said date of opening of the tender is declared a closed holiday for Govt. Office, the date of opening of the tender will be next working day. Tender sent by delivery should be delivered at this office, not later that the due date and time stipulated in the schedule to tender.
6.PERIOD FOR WHICH THE OFFER WILL REMAIN OPEN
                (I) All tenders should remain valid for acceptance for a period of six months from the date of opening of tender.
                (ii) Quotations qualified by such vague and indefinite expressions as subject to immediate acceptance. ‘’Subject to prior sale’’ etc. will not be considered.

7. OPENING OF TENDER
All terderers or their representatives, if they so desire, may be present at the opening of the tender at the time and date specified in the schedule in the office of undersigned.

(I) The prices quoted must be per unit shown in the schedule inclusive of all packing and delivery charges. Refunds on account of returnable package (if any) are to be separately specified. Prices and refunds must be clearly shown in figures and words in Indian Currency.
(ii)           Terderers should clearly specify whether prices quoted are inclusive of sale tax and other duties or whether such charges will be ‘’extra’’.
(iii)          Where no specific mention is made of sales tax or other duties prices will be deemed to be inclusive of sales tax and other duties.
9. DELIVERY TERMS
(a)            The delivery of the stores, if required within the period as specified in the Schedule ‘A’ will be SRO, ESIC,Ludhiana. If however, it is not possible for you to give delivery in the period stated, please note in the prescribed schedule to the tender form annexed, the date by which you can guarantee to deliver the stores.
Payment shall be made against bill which shall be made on acceptance of the items received.
13.           The Director ESIC does not pledge himself to accept lowest or any tender and reserve to himself the right of accepting the whole or any part of the tender or portion of the quantity offered and you shall supply the same at the rate quoted. You are at liberty to tender for tender for the whole or any portion or to state in the tender that the rate quoted shall apply only if the entire quantity is duly taken from you.
                Acceptance by the purchaser will be communicated by Fax, Express letters of acceptance or formal letter of acceptance. In case, where acceptance is communicated by fax or Express letters, the acceptance of tender will be forwarded to you as soon as possible by the purchaser, but the instructions contained in the fax or express should be acted upon immediately.